Kontakt

Fetch patent data and IP rights fast and get an instant overview: The Patent Data Module

In daily IP work, IP rights and applications are everywhere: in monitoring, in FTO search results, in office actions, in opposition and nullity proceedings, or in infringement matters. The pattern is almost always the same: you have the publication number—but getting to usable information takes time. Open registers, open multiple tabs, find and download the PDF, run OCR, wait, copy Claim 1, manually remove formatting issues, check the claim to ensure no feature was lost when copying. That’s 5–15 minutes gone—and your focus for higher-value work, too.

The Patent Data Module turns a publication number into a fast entry point: you fetch claims, key data, legal status, patent family, register/source links, and the PDF download within a few seconds—and can use the content directly in Word in your draft. Combined with the Chat Module, you can then move without detours from the publication number to substantive analysis.

Especially for in-house counsel / attorneys and patent attorneys who work with a lot of prior art and granted patents, this is a real leverage point: in patent monitoring and FTO analyses, you can not only collect search results, but make the relevant documents immediately accessible—inclusive of Claim 1, PDF, and context for further assessment.

In this article

Why fetching IP right data and documents needlessly drains time in IP practice

  • You have the publication number—but you lack direct access to the content: Often you have numbers, but getting Claim 1, an OCR’d version of the PDF, or register data quickly is cumbersome and, in the worst case, routes you through a local OCR tool.
  • Scans & “PDFs without text” (local OCR wait time): Patent documents are often long and are frequently not provided as clean, OCR’d text. If you then have to run OCR locally, a 90-page document can easily take 5–10 minutes (PER DOCUMENT!)—and with many OCR tools you can hardly do anything useful in the meantime. Wasted, non-billable time.
  • “Just a quick check” escalates: A quick look at Claim 1, the filing date, legal status, or family context turns into a mini project because the information is distributed across registers.
  • Too many documents in too little time: In office actions, oppositions, nullity proceedings, or infringement matters, prior art can be massive. The bottleneck then is not only analysis, but first: getting documents quickly and classifying them.

What you gain with the Patent Data Module in practice

The Patent Data Module is optimized for a very specific IP micro-task: fetching patent data quickly and reliably in structured form and using it in Word where the work happens anyway. It is not about “more data,” but about less friction between a publication number and solid work product.

The core benefit: more time for substantively demanding work, while saving browser tabs, copy/paste work, and OCR wait time—and, combined with the Chat Module or the Base Module, the ability to quickly verify and process the result further. Only this time, everything starts with the publication number.

  • Claims available immediately (incl. Claim 1): You can access claims and insert or copy them directly into Word—and, with the Base Module, turn them into a claim chart with one click.
  • Prior-art assessment inserted with one click: A short summary based on Claim 1 can save you 5 minutes per prior-art document if the examiner asks you to assess the prior art in the patent description.
  • Key data in structured form: Relevant date information is quickly available instead of being hunted down in portals.
  • Legal status & family context: For monitoring and FTO, context is often decisive—family, status, and links help you see the bigger picture faster.
  • PDF download without detours: Especially practical when you only want to download an IP right briefly or quickly “cross-check” it.
  • No local OCR wait time (in combination with Chat): If the PDF is a scan, you avoid the classic OCR detour: from the Patent Data Module, jump directly into the Chat Module and continue in the same workflow—instead of starting a local OCR tool and waiting minutes until it finally finishes.
  • Register/source links: You have the official anchor points at hand, instead of searching for them again each time.

Typical use cases: monitoring, FTO, office action—and “lots of prior art”

  • Patent monitoring for in-house teams: When new hits come in from watchlists or searches, you can fetch the IP rights immediately, save PDFs, pull Claim 1 into Word, and prioritize what is truly relevant.
  • FTO analyses as a complement to search results: The Patent Data Module is not a replacement for FTO searching—but a strong accelerator afterwards: you bring in the IP rights quickly, look at Claim 1, save PDFs, and go straight into substantive assessment.
  • Office actions: When a publication number is cited in an action, you often just want to pull the document, check Claim 1, or open a PDF—without clicking through office file systems. This is exactly where the module saves time.
  • Opposition, nullity, infringement: Whenever there is a lot of prior art to analyze and documents need to be available quickly, the combination of Patent Data (fetch/structure) and Chat (substantive analysis) saves time.

Important: the big leverage often comes not from “one feature,” but from the combination. The Patent Data Module takes you from the publication number to the source—and the Chat Module takes you from the source to a substantiated substantive statement. In addition, you can turn the fetched claims into a claim chart in seconds and get started right away.

Best practices: how to use Patent Data + Chat in daily work

  1. Fetch documents via the Patent Data Module: Paste publication numbers from monitoring/FTO/office actions and load the data in structured form.
  2. Insert Claim 1 into Word: Use quick access to claims to have the relevant claim directly in your document.
  3. Create a claim chart with the Base Module: In seconds, Claim 1 becomes a structured working basis—ideal for tracking features cleanly.
  4. Use the Chat Module for substantive analysis: Jump directly from the IP right (incl. PDF) to questions like construction, alternatives, passages, and feature disclosures—with verifiable text citations.

Rule of thumb: Patent Data is your “fetcher & structurer,” Chat is your “analyst & verifier.” Together, it is the fastest path from the number to a decision.

Summary

If you regularly work with prior art or granted patents, the Patent Data Module is a pragmatic time saver: Claim 1, data, status, family, links, and PDF—directly in Word, without portal ping-pong. And when you need to go deeper, combining it with the Chat Module is an additional gain: from the number to the content, and from the content to a verified statement.

Try the Patent Data Module now. In Word, simply search for the Patentraum add-in and add it. The module is included in the three-week free trial. Enjoy!

  • #PatentData #Monitoring #FTO #OfficeAction #PriorArt #InhouseIP #LegalTech #Patentraum